Reimbursing your drivers can be confusing or expose your business to liability if done improperly.

Let Mileage Scout calculate and document your drivers mileage reimbursement rates so that you can pay the lowest legal rates and comply with legal standards.

Mileage Scout offers the following benefits:

  • Cost Savings by using driver vehicle valuation and local gas prices
  • Flexibility to reimburse by mileage, flat fee or percent of sales
  • Historical documentation for your records
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Benefits

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Cost Savings

Mileage Scout will calculate and determine the lowest legal mileage reimbursement rate for each of your drivers so that you can pay the lowest legal minimums, reduce costs, and put more money to your bottom line.

Mileage Scout bases valuation and costs on driver vehicle make and model and local gas prices.

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Flexibility

No need to change the method of reimbursement - mileage, flat fee or percentage of sales.

Mileage Scout calculations can be converted and entered into your payroll software, point of sale system, or mobile application as an easy way to reimburse your drivers.

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Historical Documentation

Keep a historical database with all of your drivers mileage reimbursement rates to prevent liability and back wages.

Mileage Scout lets you know what your drivers equivalent mileage reimbursement rates should be based upon their vehicle and stores historical daily records in case documentation is ever needed for legal liability.

Cost Comparisons

These cost comparisons are from a real world example using the following as a baseline:

  • 3.0 Miles Per Delivery
  • 40,000 Annual Deliveries
  • 120,000 Annual Miles Driven

Delivery Reimbursement Savings Based on Mileage

Mileage Scout Rate
  • Fee per mile: $0.30
  • Annual Driver Mileage Reimbursement: $35,446
IRS Rate
  • Fee per mile: $0.54
  • Annual Driver Mileage Reimbursement: $64,800

This equates to an overall savings of $29,354 annually or $0.24 per mile.

Delivery Reimbursement Savings Based on Flat Delivery Fee

Mileage Scout Flat Rate
  • Flat Fee per delivery: $0.90
  • Annual Driver Mileage Reimbursement: $36,000
Flat Rate
  • Flat Fee per delivery: $1.25
  • Annual Driver Mileage Reimbursement: $50,000

This equates to an overall savings of $14,000 annually or $0.35 per delivery.

About Us

Mileage Scout was created by the founder as a solution for the need to properly document, calculate, and reimburse drivers by a mileage rate based upon their vehicle.

As an owner of multiple delivery based restaurants, the founder has had experience with the Dept of Labor and the proper way to comply with legal standards and reimbursement of restaurant delivery drivers. As a result of that experience, he wanted to offer a solution to other businesses so that they can better understand how to reimburse their drivers, document driver vehicles, calculate mileage rates, and pay the lowest legal reimbursement amounts to help reduce costs and put more money to the bottom line.

Pricing

Mileage Scout - $75 /month per location

Simple monthly pricing includes our full feature set

  • Collect and store vehicle information
  • Calculate and determine driver mileage reimbursement rates
  • Calculate gas prices daily
  • Multiple user access levels
  • Pay lowest legal mileage reimbursement rates
  • Historical mileage rate documentation
  • Unlimited number of drivers per location
Patent Pending | Terms of Service | © 2018 Intellicasting, LLC.